Clark County Jail Chaplaincy
a program of the
Over 30 years ago Clark County Churches formed the Jail Chaplaincy.
The Jail Chaplaincy is a Christian jail ministry that works with men and women who are incarcerated in the Clark County Jail. We coach, we guide, we pray, and prepare them for a productive, crime-free life after they are released from incarceration and return to our community.
Jail Chaplaincy Board of Trustees
Chairman Mike McDorman
Vice Chair Viv Barrett
Treasurer Ed Jones
Rick Wade, Tony Hannon, Nate Mohler, Neil Beckner, Tom Howard, Jay Weygandt, and Tony Bailey
Advisory: Carl Schraibman, Dustin Hughes, Vince Chase
Constitution and Bylaws
CONSTITUTION AND BY-LAWS
ARTICLE I NAME
SECTION 1. The name of this organization shall be the CLARK COUNTY JAIL CHAPLAINCY PROGRAM, INC., incorporated under the laws of the State of Ohio on September 26, 1979. The Articles of Incorporation take precedence over these By-Laws. The organization will be referred to in this instrument as the Board.
ARTICLE II PURPOSE
SECTION 1. The purpose of this Board, as stated in the Articles of Incorporation, shall be to hire and supervise a chaplain and chaplaincy program to serve the Clark County Jail, or other county institutions of confinement; the purpose is to work with the area churches to further all necessary support of the above program and further Christian principles and relationships by working with the entire Criminal Justice System. Other objectives listed in the Articles become a part of these By-Laws.
ARTICLE III MEMBERS
SECTION 1. The management and administration of the organization shall vest in the official Board, elected and recognized by the Board.
SECTION 2. The Board shall consist of no more than eighteen (18) voting members.
SECTION 3. The Board of directors, shall receive no salary or compensation for being members of the Board except reimbursements to recover expenses, agreed upon by the Board, to facilitate the functioning of the Chaplaincy Program. The Chaplain, and Associate Chaplain shall be members of the Board ex-offlcio, with voice, having each one vote in matters concerning the day to day operation of the Chaplaincy Program. They shall have not vote in matters involving compensation or salaries to be paid to them. The salaries and compensation of the Chaplain, and Associate Chaplain shall be made and determined for their respective duties as Chaplain, and Associate Chaplain only and not for being members of the Board.
SECTION 4. Each regular Board member shall have one vote and a quorum shall consist of a majority of the Board Present.
SECTION 5. Vacancies on the Board shall be filled by the Board of Directors from a pool of individuals recommended to and subject to the confirmation of the Board. Persons filling vacancies shall serve for the remaining term of the replaced member. The Board shall fill the position by majority vote.
SECTION 6. The employment of compensated staff persons shall be with the vote and approval of the Board with their employment descriptions clearly outlined. This vote of approval will require a 2/3 majority of those voting.
ARTICLE IV OFFICERS
SECTION 1. The Officers of the Board shall be a Chairperson, Vice-Chairperson, Secretary, and Treasurer. The Executive Committee shall consist of these officers and will discharge such duties as are assigned by the Board. It shall act on behalf of the Board when the Board is not in session. All other members of the Board considered and appointed shall be considered regular members.
SECTION 2. The Nominating Committee shall be appointed by the Chairperson at the first meeting of the year. The Nominating Committee shall nominate candidates for the Executive Board or their replacements, as required. It shall present these candidates to the Board for election by the Board.
SECTION 3. Officers of the Executive Board shall be elected from the Jail Chaplaincy Board by its members in December before they take office in January for a one-year term. Terms of all offices shall be deemed to begin officially January 1st. Regular Board members shall serve at the pleasure of Board until such time as they may be removed or resign. Other classes of Board members and the terms of their service to the Board, may be determined by the current Board.
ARTICLE V MEETINGS
SECTION 1. The Annual Meeting shall be held in January of the upcoming year, at which time a record shall be presented by the Executive Committee of the activities and finances of the Board for the year, and a budget for the ensuing year.
SECTION 2. Regular Board meetings shall be held monthly, on the first Thursday at such place and time as designated by the Executive Board or the acting Jail Chaplain. Notice of a change of meeting day and time may be made by the Executive Board or the acting Jail Chaplain up to 24 hours before the scheduled Board meeting. Special meetings of the Board may be called by the Chairperson or any three (3) Board members. At least five (5) days notice in writing shall be given all members prior to the holding of regular meetings, and one (1) day’s verbal notice suffices for called meetings.
SECTION 3. A quorum shall consist of a majority of members of the regular Board, except in the case of alterations of the Constitution and By-Laws, where a two-thirds (2/3) vote of the total Board membership is required for passage. A quorum for the Executive Committee shall consist of two or more.
ARTICLE VI DISSOLUTION
SECTION 1. Upon dissolution of the Corporation the Board shall, after paying or making provisions for the payment of all the liabilities of the Corporation, dispose of all the assets of the Corporation exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under SECTION 501 (C) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) as the Board shall determine. Any of the assets not so disposed of shall be disposed of by the Court of Common Pleas of the county, exclusively for such purposes or to such organization or organizations as said Court shall determine which are organized and operated exclusively for such purposes.
ARTICLE VII AMENDMENTS
SECTION 1. The Board shall have the right to replace or amend these By-laws when such amendments are presented twenty-eight (28) days prior to the meeting at which they are voted on, and when such vote is by a two-thirds (2/3) majority of the Board.
ARTICLE VIII RULES OF PROCEDURE
SECTION 1. The current edition of Robert’s Rules of Order shall govern the procedure of this organization, when not conflicting with the Articles of this document.
WITH A THREE-FOURTHS (3/4) QUORUM (WHICH SUBSEQUENT TO THIS APPROVAL WILL BE TWO-THIRDS (2/3)) OF THE BOARD PRESENT AND VOTING THESE BY-LAWS AND THIS CONSTITUTION WERE ADOPTED BY TILE BOARD ON: (Approved and revised by Board action on April 3, 1997)
By resolution of the Board of Directors, Clark County Jail Chaplaincy Program moves to adopt the following changes in accordance with Article IV, Section 3 of the Organization’s accepted Articles and By-Laws:
“Classes of Board members, with regard to expiration or initial terms, shall be determined by the current Board.”
We also move to establish meetings times better accomodating the Board as allowed by Article V, Section2.
Regarding Article III. Section 2: Given that the organizations listed either do not any longer exist or do not participate in the activities of the Chaplaincy Program, the requirements of Board members being included from these Organizations, the number of participants and said terms are rescinded.
Of Section 3: An Office Secretary is no longer required to sit, ex-officio, on the Board of Directors. It is accepted that the Chaplain and Associate Chaplain shall sit, ex-officio, on the Board having voice and one vote each except in matters involving their financial compensation and salary. That the salaries and compensation of the Chaplain, and Associate Chaplain shall be made and determined for their respective duties as Chaplain, and Associate Chaplain only and not for being members of the Board. That Board of members shall receive no salary or compensation for being members of the Board but may be reimbursed expenses, agreed upon by the Board, to recover expenses facilitating the functioning of the Chaplaincy Program.
Of Section 5: Vacancies on the Board shall be filled by the Board of Directors from a pool of individuals recommended to and subject to the confirmation. Lay members are not at issue.
Regarding Article IV, Section 1: Current Board members are classed as The Executive Board members elected from the general Board and Regular members consisting of the remaining Board members appointed but not elected to Offices.
Of Section 3: Regular Board members shall serve at the pleasure of Board until such time as they may be removed or resign. Other classes of Board members and the terms of their service to the Board, may be determined by the current Board.
Regarding Article V, Section 2: Regular Board meetings shall be held monthly, on the first Thursday at such place and time as designated by the Executive Board or the acting Jail Chaplain. Notice of a change of meeting day and time may be made by the Executive Board or the acting Jail Chaplain up to 24 hours before the scheduled Board meeting. Requirements for Special meetings of the Board remain the same.